Invoice
Details
The last step in
the order cycle of "Quotation to Cash" is invoicing. SIM*plicity,
by default, creates an invoice as soon as the order is shipped but this and
other user controlled options can be modified in our system configuration
file (CAMS.INI located in your user folder). Here, with the default values,
is an excerpt from the relevant sections:
[Order Shipping]
Print Invoice=Yes
[Invoices]
Footer=ORDERACK.FOT
SubFooter=ORDERINV.SUB
Box=ORDERINV.BOX
Copies=1
Code Caption=Order#
Transfer=
Use Ship Date=Yes
| Print
Invoice=Yes |
"Yes" automatically produces an invoice
whenever the order is shipped. "No" makes invoicing a manual/batch
function selected by "Invoices on the Order entryAccordion bar. |
| Footer=ORDERACK.FOT |
This is your default address file. If your
accounts payable location is different from your customer service location
create a separate "ORDERINV.FOT". This footer appears on all
pages of your invoice. |
| SubFooter=ORDERINV.SUB |
This is an optional note that appears
above the footer. It is printed only on the last page of the invoice. |
| Box=ORDERINV.BOX |
This is an optional text box that appears only
on the last page of the order
|
Copies=1
|
Control that selects number of invoice copies |
Code Caption=Order# |
This is not the wording prior to the
Invoice #. This is the (identification) wording prior to the original
order#. |
| Transfer= |
Normally a batch export file is used to transfer invoice details to
your accounting general ledger. However, if a file name is inserted here, this will initiate an automatic
export of detailed information after every invoice. A template
for the transfer output must also be created. For more
details please read "Automated Transfer Output" on this page:
FAQ's - SIM*plicity Support |
|
Use Ship Date=Yes
|
Ship date will automatically be used as the
invoice date. If "No" and the "Print Invoice=Yes" flag is set then the
date used is today's date. |
| Number Offset=nnnn
Optional line in Invoices section |
Starting # for your invoices (nnnn is one
number less than your first invoice #) Note: invoice numbers are
sequential and don't necessarily match order numbers! |
Note" In the
CAMS.INI configuration file there is never any spaces before or after an "="
symbol
|
